Office Admin Executive

Responsibilities • Prepare, compile and organise corporate and project-related documents. • Maintain and update company records, staff profiles, certificates and supporting documents. • Coordinate with internal departments to obtain required information and documentation. • Assist with document formatting, presentation, printing, scanning and compilation. • Maintain proper digital and physical filing systems and ensure records are kept up to date. • Track document validity and follow up on updated certificates or information where required. • Support time-sensitive document submissions and administrative deadlines. • Attend to visitors and incoming telephone calls. • Receive and distribute incoming mail, courier items and documents. • Assist with meeting room arrangements and refreshments for visitors. • Provide general administrative support including printing, filing and document preparation. • Assist with other office administrative duties as assigned. Requirements • Diploma, Nitec or equivalent. • Experience in the construction, engineering or project-based environment is an advantage. • Proficient in Microsoft Word, Excel and PowerPoint. • Strong attention to detail and document organisation skills. • Able to manage multiple tasks and work within deadlines. • Responsible, organised and able to work independently. • Pleasant and professional when attending to visitors and telephone enquiries.