Legal Secretary

Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore office undertaking tasks including but not limited to: • Formatting of legal documents • Time entry • Preparation of invoices and expense reimbursements • Initiating conflicts checks and new business intake processes • Arranging meetings and conference calls • Maintaining the contact database for lawyers • Maintaining physical and electronic filing systems • Assisting with the preparation of presentation materials • Preparing Excel spreadsheets • Coordinating with office administration staff for delivery and other relevant arrangements • Helping in internal and external events • Screening incoming calls • Archiving inactive files • Providing coverage when other secretaries are on vacation or in need • Other duties as assigned QUALIFICATIONS We are looking for a Legal Secretary with: • A minimum of 5 years' experience in a similar role, in an international or local law firm environment. • Excellent personal communication skills and strong organizational abilities. • High attention to detail, including exceptional proofreading skills. • Ability to perform under pressure, independently and as part of a wider business services team. • Consistent positive attitude with a "can do" mentality. • Proven discretion and trust in dealing with confidential and sensitive information. • Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.