Event Operation Assistant

Administrative Responsibilities: · • Communicate with vendors to obtain quotations manage deliverables for goods and services. • Create logistics and transportation plans to support event schedules. • Work collaboratively with colleagues to coordinate tasks and ensure deliverables are met. • Take detailed notes during internal and external customer meetings. • Conduct stock-taking, packing, and coordination of deliveries. • Plan and prioritise workload effectively with minimal supervision. • Maintain a customer service-oriented approach, exhibit a positive work attitude, and resolve issues promptly. • Commit to continuous self-learning and professional development. Event Responsibilities: • Oversee on-site event setup during pre-event and manage site tear-down post-event. • Coordinate logistics, including transportation, venue setup, and technical requirements. • Act as the main point of contact on-site, liaising with clients, vendors, and team members to ensure smooth operations. • Handle dynamic working conditions, including outdoor events and physically demanding settings. • Troubleshoot and resolve any on-site issues efficiently during the event. • Ensure events run according to schedule and meet quality standards. Qualifications: • Diploma in Marketing, Business, or a related field. • 1–2 years of experience in event management preferred. Fresh graduate with an interest in Event Management is welcome! • Strong multitasking skills with keen attention to detail. • Excellent work ethic, responsibility, and problem-solving mindset. • Proficient in MS Office, Google Workspace, and MS Teams. • Exceptional communication and interpersonal skills for building relationships (Colleagues and Suppliers). • Ability to thrive under pressure and meet tight deadlines. • Flexibility to work in dynamic environments, including outdoor events and physically demanding settings. Why Join Us: • Join our fun and dynamic teams across APAC regions! • Great learning opportunities (everything from client management, event execution, operations, logistics planning and execution, facilitator training and management, etc) • Great working environment with capable people, merit-based systems and nurturing culture • Flat working structure. We take your feedback and contribution seriously, and we want you to grow together with the company