Accounts Executive (Construction)

Responsibility • Responsible for full set of accounts. • Ensure accuracy and timely closure of accounts. • Formulate and review existing accounting processes throughout the Company to ensure accounting and financial reports accurately reflect the conditions of the business. • Perform variance financial analysis on the financial performances of the Company. • Prepare estimated monthly cash flow of the company. • Finalize yearly financial report and submit to Director for approval for audit purpose. • Follow-up on outstanding balance sheet items. • Liaise with external auditor and tax agent. • Liaise with bankers in relation to credit facilities, banking matters etc. • Regular checking for daily auto backup status of accounting system Project No. & Sales Order • Issue Project Number & maintain Budget Control for customer’s LOA / Contract / PurchaseOrders (PO) received and accepted by director. • Get approval for increase additional budget cost. • Create and maintenance customer details in system. • Update customer’s LOA / Contract / PO into Sales Order (SO). • Review SO Outstanding Report and verify with project outstanding work. Billing to Customer • When required, issue Delivery Order (DO) and ensure DO copy signed by customer. • Issue and sending Invoice / Credit Note. • Ensure monthly billing for progressive claim and rental. • Sending Statements and liaise with customers on payment schedule. • Prepare Debtor Aging Report with customers’ payment schedule. Accounting • Update system of all receipts including customer’s payment. • Make data entries for Suppliers’ invoice after verify quantity and unit rate. • Verify total monthly Purchase Invoice in system with suppliers’ statement. • Inspect every expense before proceeding for payment preparation. • Submit checked Creditor Aging Report to Director for payment approval. • Prepare payment voucher for approved expenses. • Maintain suppliers bank detail in Autocount system. • Generate Fast/Giro bulk payment file from system and upload into internet banking for directors’ approval. • Update monthly auto debit transactions into system as per bank statement. • Maintain journal entries, reconciliation for bank statement. • Prepare WIP report and submit to Director for reviewing. • Quarterly checking sales & purchase GST report and ensure GST captured correctly insystem according to IRAS regulations before do online submission. • Furnish all documents require by external auditor during annual audits. • Filing all record and supporting documents according to Income Tax Act and GST Actrequirement. • Knowledge of Autocount Software would be an advantage • Any other ad hoc duties if assigned Requirement • Diploma/Degree equivalent • Min 2 to 3 years of working experiences in related field • Ability of work under stressful deadlines and independently • Possess effective organizational and follow-up skills, meticulous • Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.