Admin and HR Executive

Job Description Recruitment & Onboarding • Assist in the end-to-end recruitment process from job posting, resume screening, talent selection, and interview arrangement • Coordinate interviews with hiring managers and candidates, and follow up on interview status • Assist in preparing Letters of Employment, Confirmation, and other HR-related documents • Conduct new hire orientation, onboarding, and offboarding processes HR Operations & Employee Administration • Maintain and update employee details and personal files • Monitor and update leave records for designated employee groups, ensuring accuracy and timeliness • Process employee claims via internal claim system • Update medical claims in the medical system for payroll reimbursement • Manage and update the mileage claims for payroll reimbursement • Handle business travel arrangements, including but not limited to staff flight and hotel bookings • Reconcile monthly corporate credit card expenses in coordination with the Finance team • Coordinate the ordering and distribution of name cards for all regions' management and staff • Support general day-to-day HR administrative duties Training & Learning & Development (L&D) • Handle administrative tasks for training programs, including but not limited to course registration, logistical coordination, and attendance tracking • Execute all L&D workflows in strict accordance with established company frameworks and procedures • Assist with Training Needs Analysis (TNA) by collecting and compiling department training data • Gather details on course pricing, vendor terms, and contract conditions for review • Follow up on required post-training documentation, evaluation forms, and certificates Office Administration, Front Desk & General Support • Answer incoming calls, take messages, and redirect calls when required • Cover reception duties when needed • Manage and maintain pantry inventory and assist in purchasing pantry items • Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly Fruits Day, and festive celebrations such as Chinese New Year (CNY) and Christmas • Perform any other ad-hoc HR and administrative duties as assigned Job Requirements • Minimum "O" Level / "A" Level / ITE / Diploma or equivalent • At least 1 year of related working experience • Entry level is welcome to apply • Proficient in Microsoft Office applications • Good communication and interpersonal skills • A good team player with a positive work attitude, strong initiative, and resilience • Able to work independently with minimal supervision Others • Working hours: 9am to 5pm, Mondays to Fridays • AWS and Performance Bonus is given subject to company and individual's performance We regret to inform that only shortlisted candidates will be contacted.