Purchasing Administrator

Responsibilities: • Ensure all payment documents are prepared and submitted to the Finance Department within stipulated timelines. • Perform matching of payment documents and forward them to the respective Purchaser for verification and/or amendment. • Data Entry, organise, file, and maintain payment documents on a daily basis to ensure proper record-keeping. • Prepare accurate and complete summaries of all payment documents. • Enter invoice details into the Treasury Integrated System in a timely and accurate manner. • Submit payment document summaries together with supporting documents to the Purchaser for verification. • Follow up with the Purchaser and site QS on document submissions and any required corrections or amendments. • Carry out any other ad hoc duties as assigned by Management. Requirements: • 3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work. • Basic understanding of purchasing, invoicing, and payment documentation processes. • Familiarity with accounting systems, ERP, or treasury systems is an advantage. • Detail-oriented, organised, and able to handle high volumes of documents accurately. • Good coordination and follow-up skills with internal stakeholders. • Proficient in Microsoft Office applications, especially Excel.