Project Admin Assistant

Job Description • Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature. • Escalate complex problems as needed, and exchange information related to assignments and document controls procedures. • Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files. • Perform a variety of administrative tasks in support of document controls maintenance for project. • May assemble and bind final copy involving spiral bind or related equipment. • Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates. • Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy. • Maintain registers for all submittals project documentation. • Ad-hoc administrative duties, as and when required Requirements • No prior experience required, fresh graduates are highly encouraged to apply • IT skills -– Proficiency in Microsoft Office (Intermediate) (Word, Excel, Powerpoint, Outlook, Teams, Sharepoint) • Strong organizational skills, ability to manage large volumes of documents and work in a fast-paced environment. • Able to prioritize important or urgent matters • Have excellent inter-personal and communication skills for coordination with team members, client and other stakeholders. • Able to learn project specific procedures and new software independently. • Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness. • Responsible and takes ownership. • Able to work independently with minimum supervision and positive work attitude.