Administrative Assistant

Administrative Assistant Location: Bedok North, Singapore The Cake Factory is looking for a friendly and organised Administrative Assistant to support our daily office operations. This role is suitable for someone who enjoys administrative work, coordinating with customers and suppliers, and working in a dynamic food manufacturing environment. Key Responsibilities • Provide general administrative support, including preparing quotations and responding to email enquiries • Process customer orders and coordinate order information with the production team • Prepare and print product labels • Assist with inventory ordering and coordination with suppliers • Process supplier invoices, prepare payment vouchers, and assist with payment administration • Maintain accurate records of purchases, invoices, and supplier documents • Receive incoming deliveries and ensure goods are properly checked and stored • Prepare delivery orders, invoices, and related documents when required • Assist with maintaining food safety and quality documentation (ISO, HACCP, and Halal certifications) • Support day-to-day office administration and operational tasks Requirements • Organised and detail-oriented • Good communication and interpersonal skills • Able to work independently and as part of a team • Comfortable working in a fast-paced environment • Proficient in Microsoft Office (Word, Excel, Outlook) • Experience in administration is preferred, but applicants without experience are welcome to apply as training will be provided Working Hours Monday to Friday 9:00 AM – 6:00 PM Work Location Bedok North, Singapore Interested applicants may apply through the job portal or email their resume to info@thecakefactory.com.sg.