HR Executive

Key Responsibilities Payroll & HR Administration • Manage the monthly payroll process for Singapore employees, ensuring accuracy and timely payment. • Handle payroll calculations including basic salary, overtime, allowances, deductions, bonuses, leave and other employee payments. • Administer CPF contributions, SDL, FWL and other statutory payroll requirements where applicable. • Prepare payroll reports and conduct regular checks to identify and resolve discrepancies. • Maintain accurate and up-to-date employee payroll and HR records. • Work closely with Finance to ensure payroll and employee-related payments are processed accurately. • Manage employee claims, leave records, attendance and other HR administration. Work Pass & MOM Matters • Manage the full process for Singapore work pass applications, renewals, transfers and cancellations. • Handle work passes including Employment Pass (EP), S Pass and Work Permit, where applicable. • Ensure employee documentation and work pass records are properly maintained. • Monitor work pass expiry dates and initiate renewal processes in a timely manner. • Liaise with the Ministry of Manpower (MOM) and relevant authorities on work pass and employment matters. • Advise management and employees on work pass requirements and related HR procedures. • Ensure compliance with applicable Singapore employment and immigration requirements. HR Operations • Manage the employee lifecycle from onboarding to offboarding. • Prepare employment contracts, HR letters and other employee documentation. • Support employee onboarding, including work pass processing and orientation. • Handle employee confirmations, transfers, promotions and resignations. • Maintain personnel files and ensure HR records are accurate and confidential. • Support performance management and other HR processes. • Assist with recruitment, manpower planning and employee engagement activities when required. • Provide HR support and advice to employees and managers on day-to-day HR matters. • Assist with HR audits, reporting and policy implementation. Requirements • Diploma or Degree in Human Resources, Business Administration or a related discipline. • Minimum 2 years of relevant HR experience in Singapore. • Strong hands-on experience in Singapore payroll processing. • Proven experience managing MOM work pass applications, renewals and cancellations. • Good understanding of Singapore employment practices and statutory requirements. • Familiarity with CPF, SDL, FWL and other payroll-related statutory requirements. • Experience handling HRIS/payroll systems. • Strong attention to detail and ability to maintain accurate employee records. • Good organizational and time-management skills. • Ability to work independently and manage confidential information professionally. • Strong communication and interpersonal skills.