Admin Support Executive (Data Entry |Data Processing)

Fresh graduates are welcome to apply!! Job Overview Join our team for a dynamic role with an outsourced project. We are looking for a detail-oriented and responsible individual to support daily operations, including programme administration, data verification & entry, inventory tracking, and general administrative duties. Key Responsibilities Programme & System Account Administration • Manage creation, update, review, and deactivation of programme and system accounts for internal and external users. • Review account requests and supporting documents for completeness and accuracy. • Maintain account master lists, audit logs, tracking records, and supporting documentation. • Coordinate with stakeholders on account verification, approvals, and follow-up actions. • Support periodic account reviews and access validation exercises. Data Processing, Verification & Reporting • Extract, consolidate, clean, and verify data from systems, dashboards, vendor submissions, and operational reports. • Prepare and maintain standardised operational, utilisation, KPI, and management reports. • Verify attendance records, billing documents, claims, reimbursement submissions, and audit reports against supporting data. • Perform reconciliation checks and investigate discrepancies with vendors and stakeholders. • Support billing validation, invoice processing, and reporting activities. • Conduct data quality checks and ensure accuracy of reporting templates and tracking files. • Monitor operational mailboxes, track escalations, and prepare standardised responses where required. Programme Operations & Scheduling Coordination • Coordinate programme scheduling, deployment arrangements, and operational bookings. • Review and verify programme calendars, setups, and activity records. • Support event creation and system updates for programme operations. • Coordinate audit scheduling and operational follow-ups with vendors and stakeholders. • Track programme utilisation, attendance submissions, and operational deliverables. User Acceptance Testing (UAT) & System Support • Support User Acceptance Testing (UAT) activities for system enhancements, fixes, and application updates. • Execute test cases and document testing outcomes accurately. • Perform retesting after fixes or enhancements are deployed. • Track and escalate system issues or failed test cases where necessary. • Support operational testing and validation activities for digital platforms and applications. Administrative & Secretariat Support • Coordinate meetings, appointments, and operational schedules. • Collate agenda items, presentation materials, and meeting documentation. • Support document formatting, proofreading, and preparation of reports and presentation slides. • Maintain proper filing, documentation, and records management. • Provide general administrative and operational support as assigned. Inventory & Asset Coordination (Periodic support, Only when required) • Support inventory tracking, stock-taking, replenishment, and asset monitoring activities. • Coordinate deliveries and inventory updates with vendors and stakeholders. • Maintain inventory tracking records and support operational logistics coordination. Requirements • Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration, data entry or related discipline. • Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc. • Able to multitask and work in a fast-paced environment. • Detail-oriented with good organisational skills. • Comfortable consolidating numbers or documents across various sources. • Able to work independently and as part of a team. Working Time Monday to Friday: 8.30am to 6.00pm Job Types: Full-time, Contract Work Location: Hybrid remote in Singapore 168937