CONSTRUCTION OFFICE MANAGER

CONSTRUCTION OFFICE MANAGER Job Scope / Responsibilities • Manage and oversee the office administration and operational activities of the construction company , ensuring smooth coordination between the office, construction sites, project teams, subcontractors, suppliers and relevant authorities. • Provide administrative and operational support for construction projects , including project documentation, contracts, progress reports, work schedules, manpower records and site-related correspondence. • Coordinate closely with Project Managers, Construction Managers, Site Engineers, Site Supervisors and other construction personnel to ensure timely completion of project administrative requirements. • Maintain and manage construction-related documents, including Project Contracts, LOA, drawings, method statements, site records, progress claims, variation orders, safety documents and other project documentation . • Monitor project administrative matters, deadlines, submissions and approvals to support the smooth execution of construction works. • Assist management in coordinating construction manpower, site deployment, worker documentation, work permits, accommodation and other manpower-related matters . • Liaise with clients, consultants, contractors, subcontractors, suppliers and government authorities on matters relating to construction projects and site operations . • Prepare and consolidate project reports, meeting minutes, progress updates and other management reports for construction projects. • Assist the management team in monitoring project progress, construction costs, manpower requirements and administrative issues . • Ensure proper filing, tracking and updating of all construction project records and documents. • Support the management in resolving administrative and operational issues arising from construction sites and ongoing building projects . • Perform other duties and responsibilities related to construction project management and office operations as assigned by the management. Requirements • Master’s Degree is REQUIRED in Construction Management, Civil Engineering, Building, Quantity Surveying, Project Management, Engineering Management or a closely related field. • Minimum 5 years of relevant experience in the construction industry , preferably in a construction office management, project administration or construction management role. • Strong knowledge of construction project administration, site coordination, project documentation and construction operations . • Experience working with construction contractors, consultants, subcontractors and relevant authorities. • Strong organisational, coordination and communication skills. • Able to manage multiple construction projects and administrative matters simultaneously. • Good knowledge of construction documentation, project procedures and contractual requirements. • Proficient in Microsoft Office, including Word, Excel and PowerPoint. • Able to work independently and coordinate effectively with construction project teams and site personnel. Preferred Qualifications • Master’s Degree in Construction Management / Civil Engineering / Building / Engineering Management is strongly preferred. • Relevant experience with Singapore construction projects will be an advantage. • Knowledge of Singapore construction industry requirements, procedures and regulatory requirements will be an advantage.