People Partner

Key Responsibilities Executive & Secretarial Support • Manage calendars, appointments, and meeting schedules for senior management. • Coordinate internal and external meetings, including preparation of agendas, presentations, and supporting documents. • Take meeting minutes and monitor follow-up actions. • Manage correspondence, emails, reports, and confidential business documents. • Arrange business travel, accommodation, and itineraries. • Act as a liaison between management, employees, clients, and external stakeholders. Administration & Office Management • Oversee daily office administration and ensure efficient office operations. • Maintain company records, contracts, policies, and filing systems. • Prepare business reports, presentations, letters, and documentation. • Coordinate office supplies, vendor relationships, facilities management, and procurement activities. • Support budget tracking, invoice processing, and expense administration. • Organize corporate events, meetings, and employee activities. HR Operations • Support the full employee lifecycle, including onboarding, transfers, and offboarding processes. • Maintain employee records and ensure HR documentation is accurate and up to date. • Coordinate employment contracts, letters, and HR-related documentation. • Assist with leave administration, attendance tracking, and employee data management. • Support payroll preparation by coordinating HR information and employee records. • Coordinate employee benefits administration and insurance-related matters. • Assist with work pass, employment pass, and immigration-related administration where applicable. • Support employee engagement activities, training coordination, and internal communications. • Ensure compliance with company policies and employment regulations. Business & Project Coordination • Coordinate cross-functional projects and support management initiatives. • Track project timelines, deadlines, and deliverables. • Monitor action items arising from management meetings. • Support process improvements and operational efficiency initiatives. • Assist management with special assignments and strategic projects. Requirements Education • Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, Secretarial Studies, or a related discipline. Experience • 5 years of experience in administration, executive assistant, office management, HR operations, or coordinator roles. • Experience supporting management teams and coordinating business activities. • Experience in HR administration and employee lifecycle support is preferred. • Experience handling confidential information and corporate documentation.