HR cum Admin

Job Summary We are seeking a responsible and experienced HR cum Admin Officer / Manager to lead day-to-day HR operations and administrative functions, ensuring compliance with Singapore employment laws and supporting workforce management and office efficiency. Responsibilities Human Resources • Manage end-to-end recruitment activities including job advertisement, candidate screening, interview coordination, and employment document preparation • Draft and issue employment contracts, appointment letters, confirmation letters, salary adjustment letters, warning letters, and other HR correspondence • Oversee employee onboarding and offboarding processes to ensure smooth transitions • Maintain and update employee personnel files, HR records, attendance, leave, and medical leave data accurately • Assist with monthly payroll preparation by calculating overtime, allowances, deductions, and ensuring CPF compliance with proper documentation • Administer foreign worker employment matters including Work Permit, S Pass, and other work pass applications, renewals, cancellations, and related documentation • Monitor expiry dates for work passes, passports, and other employee-related deadlines to ensure timely renewals • Coordinate foreign worker medical examinations, insurance, security bonds, and other employment requirements as applicable • Maintain accurate records for foreign workers and ensure all required documents are current • Support management in employee performance evaluations, disciplinary actions, and grievance handling • Prepare HR reports and manpower records for management review • Ensure HR policies and employment practices comply with Singapore employment laws and company policies Administration • Manage daily office administration and operational tasks to maintain smooth office functioning • Prepare official letters, memos, forms, reports, and other company documents with accuracy • Maintain organized filing and document-control systems for HR and administrative records • Manage office supplies, stationery, and procurement to meet operational needs • Liaise with government agencies, insurance companies, clinics, training providers, and other external parties as required • Coordinate employee training courses and maintain training and certification records • Assist with employee insurance claims, work injury cases, and other administrative matters • Support management with applications, renewals, and submissions to relevant authorities • Assist in organizing company events, meetings, and staff welfare activities • Perform other HR and administrative duties as assigned by management Preferred competencies and qualifications • Diploma or Degree in Human Resources, Business Administration, Management, or related discipline • Minimum 1 year of relevant HR and administrative experience in Singapore • Experience in the construction industry is preferred • Familiarity with Singapore HR practices, Employment Act, and MOM requirements • Experience handling foreign workers, Work Permit, and S Pass matters is highly preferred • Experience with payroll, CPF, attendance, and overtime administration is an advantage • Proficient in Microsoft Office applications, especially Excel, Word, and Outlook • Strong written and verbal communication skills • Ability to communicate effectively with employees of diverse nationalities and backgrounds • Strong organizational skills with attention to detail • Ability to maintain confidentiality of employee and company information • Ability to work independently, prioritize tasks, and meet deadlines • Responsible, proactive, and willing to handle both HR and general administrative duties