Admin/Account Assistant

Job Responsibilities Finance & Accounting Support • Support the Finance Executive in daily finance and accounting operations. • Monitor outstanding invoices and follow up with relevant parties to resolve payment-related queries promptly. • Process supplier invoices, maintain accurate records, and ensure timely filing of supporting documents. • Perform supplier statement reconciliation and liaise with suppliers on account-related matters. • Prepare cheques, process transactions, and update accounting records and ledgers. • Handle petty cash and perform bank deposits and other banking-related activities as required. • Prepare and submit monthly bank reconciliation statements. • Assist with company insurance matters, including documentation and renewals. • Assist with audit requirements, confirmations, and preparation of supporting documents. Project & Administrative Support • Organize and maintain project-related documents, records, and filing systems. • Assist in monitoring project budgets, expenses, and progress. • Provide administrative and coordination support to the project management team. • Handle document transmittals, data entry, and maintenance of digital and physical records. • Coordinate appointments, meetings, and other internal or external arrangements. • Monitor office supplies and arrange replenishment when required. • Coordinate logistics arrangements, including driver schedules and other operational support. • Ensure administrative procedures and company policies are properly followed. • Perform any other duties as assigned by the supervisor. Requirements • O Level, Diploma in Business Administration, Management, Accounting, or a related discipline, or equivalent qualification. • 2–3 years of relevant experience in finance, accounting, administration, or a similar role. • Good organizational and time management skills, with the ability to multitask and prioritize effectively. • Strong attention to detail and accuracy in handling financial and administrative records. • Good communication and interpersonal skills, with the ability to liaise effectively with suppliers, colleagues, and other stakeholders. • Proficient in Microsoft Office, particularly Excel and Word. • Able to work independently as well as collaboratively in a team. • Experience in the construction or project environment will be an advantage.