Export Documentation Team Lead

Export Documentation Team Lead Key Responsibilities Document Preparation and Compliance Management · Prepare and manage pre- and post-shipment documents, including commercial invoices, packing lists, letters of credit (L/C) documents, importing-country certificates, customs and insurance declarations, certificates of origin, and other documents required by customers. · Keep up to date with changes to international trade regulations and shipping documentation requirements. · Identify potential compliance risks relating to shipping documentation and take appropriate action to address them · Develop and implement procedures to mitigate compliance risks and ensure documentation is accurate and complete. Stakeholder Coordination and Issue Resolution · Coordinate with internal stakeholders, including Shipping, Logistics and ICS teams, to facilitate smooth export operations. · Liaise with customers and external parties to obtain required information and resolve documentation issues or discrepancies. Data Accuracy, Records and Document Maintenance · Maintain accurate digital and physical records of export documentation and related correspondence to prevent delays and customs issues. · Ensure records are organised and available for periodic document vouching by external auditors. Process Re-engineering and Optimisation · Analyse existing export documentation workflows and identify inefficiencies. · Develop and implement process improvements to streamline document processing and improve accuracy, turnaround time and cost-effectiveness. · Collaborate with IT, Logistics and ICS teams to improve system integration for export documentation. · Establish and monitor key performance indicators (KPIs) to measure and improve process effectiveness. Team Collaboration and Training · Train and mentor shipping staff on documentation procedures and compliance standards. · Assist in developing and implementing relevant policies and procedures. Requirements · Minimum Higher Diploma or relevant professional certification. · At least 5 years of experience in export documentation or a related field. · In-depth knowledge of export regulations and compliance requirements. · Proficiency in export documentation software and systems. · Self-motivated, with strong problem-solving skills and a high level of attention to detail. · Excellent communication and interpersonal skills. · Ability to manage varied tasks requiring different skills in a productive and effective manner. Please submit your updated resume by using the Apply Now Button. We regret that only shortlisted candidates will be notified. Email resume to ••••@peopleprofilers.com People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705. Tel: 69•• •741 http://www.peopleprofilers.com EA License Number: 02C4944 Registration Number: R1106021 Posting Personnel: Yeoh Xianni Sherry Job ID: JOB-01311