Assistant Manager-HR, Admin & Accounts

Overview : The HR Administrative & Accounts Assistant Manager works independently in a multi-functional roles. Individual contributor role will be responsible for providing efficient various HR functions, administrative support, and financial and accounting functions within the organisation. In wider roles will need to liaise with internal, external & regional office peers and provide support necessarily. To oversee Admin, HR, Finance for company operation by leading admin & sales support officer to ensure all in orders. The ideal candidate should possess strong organisational skill, excellent attention to detail, and the ability to multitask effectively. This position requires a high level of confidentiality and discretion in handling sensitive employee and financial information and you will report directly to the Director. Key Responsibilities Human Resources Administration • Handle recruitment and selection process, including preparation and posting of job advertisements, screening resumes, shortlist candidates (interns, locals and foreigners) & conduct interviews. • Coordinate new hire onboarding and employee offboarding activities, including arranging of MWOC for new migrant worker and issuing of offer letters, conducting orientations, and managing exit procedures • Issuing of other letters such as confirmation, termination, and warnings • In charge of Work Pass application/renewal/appeal and termination • All Ministry of Manpower related queries • Maintain and update employee records, monitor employee sick leave entitlement and home leave entitlement • Manage employee benefits administration, including medical claims, and inquiries • Process monthly payroll and ensure compliance, accuracy and timely delivery • Handle gvnt license application and renewal with corppass. Accounting and Financial Support • Process monthly CPF submissions • Perform financial and management accounts related activities such as bookkeeping and the preparation of reports pertaining to GST, company tax and other related documents • Issue and ensure good record of quotations, invoices, delivery orders, purchase orders, receipts and payments. • Process accounts payable and accounts receivable transactions accurately and in a timely manner • Assist in the management of vendor relationships, including invoice verification and payment processing • Handle e-invoice and other client's portal on invoicing submission. • Liaise with the external accountant for the quarterly GST submission and annual company tax filing exercise • Able to handle full set of account for IRAS submission General Administrative Support • Perform administrative activities such as document filing and the preparation of annual audit administrative documents • Answer phone calls, respond to inquiries, and direct calls/emails to the appropriate personnel • Serve as a point of contact for employees, providing guidance on employment-related inquiries • Support the HR and finance roles in various administrative tasks • Any other related duties assigned by the director Requirements • Previous experience in HR administration and/or accounting roles is required • Knowledge of accounting principles and practices is preferred • Familiar with HR processes and employment laws is preferred • Strong interpersonal and problem-solving skills • Excellent organisational and time-management abilities • Ability to work in a fast paced environment • Strong attention to detail and accuracy in data entry and recordkeeping • Ability to handle multiple tasks simultaneously and meet deadlines • Proficient in using Microsoft Office (Word, Excel, PowerPoint) • Experience with accounting software Million, is desirable • Exceptional verbal and written communication skills