Accounts & Admin Executive

Accounts • Process and maintain accounts payable and accounts receivable transactions accurately and in a timely manner. • Prepare and process invoices, payment vouchers, receipts, and credit notes. • Verify supplier invoices against Purchase Orders (PO), Sales Orders (SO), delivery documents, and supporting documents. • Monitor customer outstanding balances and assist with payment follow-ups. • Assist in supplier payment processing and ensure payments are properly documented and approved. • Reconcile customer and supplier accounts and ensure outstanding items are properly followed up. • Maintain accurate records of all financial transactions. • assist with monthly closing activities, including preparation of schedules, reconciliations, and supporting documentation. • Assist in maintaining the general ledger and accounting records. • Prepare journal entries and other accounting adjustments under supervision. • Assist with accruals, prepayments, depreciation, and other routine accounting entries. • Support the preparation of monthly management accounts and financial reports. • Maintain proper filing of invoices, receipts, payment vouchers, bank records, and other accounting documents. • Assist with the preparation of Payment Vouchers (PV), cost comparisons, and supporting documents for management review and approval. • Ensure accounting documentation is complete, properly authorised, and maintained in accordance with company procedures. • Assist with audit requests by preparing relevant schedules and supporting documents. Administrative • Manage day-to-day office administration, including correspondence, scheduling, documentation, and general office coordination. • Maintain accurate company records, databases, filing systems, and administrative documentation. • Prepare reports, presentations, meeting materials, internal communications, and other business documents. • Assist with the preparation of Sales Orders (SO), Purchase Orders (PO), Payment Vouchers (PV), and cost comparisons for management review and escalation • Monitor office supplies, equipment, and general administrative requirements to ensure smooth office operations. • Maintain proper documentation and ensure administrative records are kept organised and up to date.