Project Claim Admin

Company Overview Vistek Pte Ltd is a Singapore-based company providing one-stop network infrastructure solutions for telecommunications and underground electrical utilities industries. Job Summary A Project Claim Administrator manages the administrative processes of project claims, ensuring accurate documentation, timely submission, verification, and follow-up to support efficient claim approval and payment. Responsibilities • Prepare and compile claim documents, invoices, and supporting evidence to ensure accurate and compliant submissions • Verify claim details against contracts and work completion records to confirm validity and accuracy • Check and validate subcontractor claims to ensure alignment with job completion status • Maintain organized records of submitted claims, approvals, pending payments, and follow up on missing or incomplete documents • Monitor claim status and proactively follow up with clients and stakeholders on approvals and payment progress • Communicate effectively with project managers, finance teams, subcontractors, and clients to resolve claim disputes or clarifications • Maintain a tracking system for outstanding payments and expected claim receipts to support financial reconciliation • Collaborate with project managers to align work completion with claimable amounts and ensure accurate claim submissions • Liaise with finance and accounting departments to facilitate payment processing and reconciliation • Prepare detailed reports on claims submitted, approved, pending, and rejected to inform management decisions • Identify discrepancies in claims and recommend process improvements to enhance claim efficiency • Address claim disputes by providing supporting documentation and revising claims as needed based on feedback • Document rejected or disputed claims thoroughly for future reference and audit purposes Required competencies and certifications • Diploma in Civil Engineering or related Engineering Discipline • At least 1 year of relevant experience in project claims administration • Proficiency in Microsoft Office applications • Effective communication skills to liaise with multiple stakeholders • Ability to meet tight deadlines and manage workload independently and within a team Preferred competencies and qualifications • Knowledge of AutoCAD drafting Other Information • Work schedule: 5 Days Work Week, 8.30 AM to 6.00 PM