Project & Leasing Coordinator

Job Description: • Coordinate and schedule meetings and site visits • Attend to meeting and minutes taking • Manage and respond to emails and phone enquiries • Liaise with Mall’s Management/Hospital’s Management for tenancy renewal meet-up, reinstatement and any other matters relating to tenancy and operations/outlets issues • Keep track of lease renewal and update leasing database regularly and to maintain with strict confidentiality • To update Finance of any rates • Keep track of the Letter of Offer and Lease Agreement and to arrange for Directors’ signatures and timely submission of documents • Monitor SESAMI, ARIBA portals and other portals for leasing opportunity • Generate Purchase Requisition / CAPEX for approval and submission by using computerised software M365 • Assist with claims for Maintenance Team • Monitor of project and maintenance department invoices • Coordinate all SFA, Singapore Power, Electricity applications/terminations/renewal • Maintain proper records of all tenancy documents, drawings for renovation and reinstatement works • Liaise with Pest Control company, grease trap/floor trap company to service Polar Café and outlets for pest preventions • Monitor SFA Licenses – take note of the expiry dates and issuance of new license • Attend to Retail Operations, Area Managers’ complaints on outlet issues • Attend to IT team enquiry on submission of documents to LL • Update renovation status and consolidate all invoices pertaining to renovation and purchases of fixed assets • Arrange for air con servicing for outlets, Progen Office in the absence of Project Team • Work closely with Maintenance Team on maintenance routine • Follow up with vendors on quotations, job orders, contractors • Any other ad-hoc as instructed by manager Job Requirements: • Diploma Holder • Preferably 2 years’ experience in related industry • Able to work independently without constant supervision • Possess positive work attitude, drive and resilience to meet job challenges