Executive/Senior Executive

Job Summary The Executive /Senior Executive (Corporate Services) supports administration, IT and organization governance to ensure smooth operations and compliance. Roles and Responsibilities A. General Administration • Coordinate general office administrative functions • Coordinate with vendor on the maintenance of general office facilities • Coordinate staff meetings and consolidate meeting agendas • Organize corporate events including sourcing for venues and travel logistics • Procurement of office and pantry supplies, conduct inventory stock-taking and ensure procurement policies and procedures are adhered to B. IT • Maintain software licenses and subscription renewals (eg Microsoft, Adobe etc...) and maintain accurate records of renewal dates and costs • Coordinate the procurement, deployment, tracking and issuance of IT equipment together with the IT department. • Perform basic IT setup for onboarding and offboarding staff C. Board Administration & Governance • Support corporate governance and compliance requirements, including maintaining governance records, checklists and key compliance deadlines • Arrange logistics and coordinate Board, AGM and Board Committee meetings or related events, including scheduling, logistics, preparation/circulation of meeting materials, and taking minutes where required • Maintain accurate Board and Committee records, including membership, contact details, attendance and relevant governance documentation • Any other duties as required Requirements • Diploma/Degree in any discipline • At least 2 years’ experience in Corporate Services • Familiarity with basic IT onboarding support (eg. laptop deployment and user account setup) would be an advantage. Training will be provided to candidates without prior experience for IT support • Good interpersonal, written and verbal communication skills. • Proactive and able to work independently while managing multiple priorities in a fast-paced environment. • Organized and attentive to detail. • Professional, discreet and able to handle confidential organizational information with integrity.