Administrative Executive

Job Summary The Administrative Assistant provides essential daily administrative and project support to the Singapore team and cross-border functions, ensuring efficient documentation, meeting coordination, filing discipline, and communication among project managers, engineers, and internal stakeholders. Responsibilities • Organize and coordinate daily administrative tasks to support team operations and cross-department collaboration. • Establish, maintain, and standardize the company’s administrative and project document filing system to ensure easy retrieval and compliance. • Collect, file, and follow up on project documents with project managers to maintain accurate and up-to-date records. • Prepare detailed meeting notes, track action items, and maintain clear records to support project progress and accountability. • Manage correspondence, reports, and basic presentations in both English and Chinese to facilitate bilingual communication. • Support procurement of office supplies, process expense claims, and assist with general office operations to ensure smooth workplace functioning. • Execute ad-hoc administrative duties assigned by supervisors to meet evolving business needs. Required competencies and certifications • Diploma or higher educational qualification. • Proficient written and spoken English and Chinese to support bilingual communication in a project-driven environment. (English is the primary working language in Singapore) • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to produce documents, presentations, and manage communications. • Strong attention to detail and organizational skills to coordinate tasks across teams effectively. Preferred competencies and qualifications • Prior administrative experience is advantageous to perform core duties efficiently. • Ability to work effectively in a bilingual, project-driven engineering environment. We regret that only shortlisted candidates will be notified. CopperCo Talent Services Pte Ltd | EA Licence No: 20C0333 | EA Personnel Reg. No. R26163306