Project Coordinator

The Project Coordinator is responsible for ensuring a seamless customer experience by coordinating sales orders, managing project execution, and serving as the critical link between customers and cross-functional teams. This role drives operational excellence through proactive communication, accurate order management, and collaborative problem-solving to deliver projects on time and exceed customer expectations. • Serve as a trusted partner to customers by preparing processing sales orders and providing timely order updates from receipt to fulfillment. • Compare customer purchase orders to orders entered insuring that all specifications and terms and conditions of the order are met. • Verify that Purchase Orders meet NOV XL Systems • Delivery Terms, Financial Terms and other commercial requirements. • Work with Product Engineering and Marketing to • ensure Technical Requirements are met to complete quotations. • Provide clear, proactive communication to customers • and internal teams regarding pricing, delivery timelines, and order status. • Apply math and problem-solving skills to calculate • pricing, discounts, and delivery timelines with accuracy. • Navigate customer portals for bids, track opportunities, and maintain complete and accurate records. • Advise and discuss customer communications with account representatives. • Generate reports to support sales insights, forecasting, and decision-making. • Communicate with Planning & Scheduling Departments on current and potential orders to maintain order accuracy and on-time delivery. • Validate and list applicable customer purchase order details on sales orders so invoice has all required details for expedient payment. • Contribute to a culture of continuous improvement by suggesting process enhancements and embracing new technologies. • Carry out responsibilities in accordance with established organizational policies and procedures, regulatory requirements, and applicable laws. Travel as required. • Additional duties as assigned by the Inside Sales Supervisor. • Diploma and/or equivalent • Solid math and analytical skills for pricing, reporting, and order accuracy. • Experience in Inside Sales a plus • Proficiency in Microsoft 365, Outlook, SharePoint, OneDrive • Experience with Excel (formulas, pivot tables) or similar tools to manage sales data. Comfortable working with numbers, data, and spreadsheets to support sales accuracy and reporting. • SyteLine and Microsoft Dynamics CRM experience is desirable. • Incorporate approved AI for business processes. • Knowledge of relevant oil and gas products is preferred. • Positive attitude, detail & service-oriented, self- motivated, and willing to receive direction.