Intern, Project Management Office Analyst

WE TAKE YOU ABOVE BEYOND Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands. Job Responsibilities • Project Reporting and Portfolio Visibility • Track project status, key milestones, deliverables, risks, issues, dependencies, and portfolio-level metrics to support management visibility and decision-making. • Assist in consolidating and distributing project-related reports, including project team activity updates, weekly progress reports, monthly status reports, and updates on key business and project activities. • Support Project Managers in preparing materials for Steering Committee, Governance Board, and management reviews, including slide decks, dashboards, executive summaries, financial updates, and risk or issue summaries. • Maintain a calendar of key IT project milestones, governance forums, reporting cycles, financial submission deadlines, and enterprise-wide initiatives to ensure visibility and alignment across PMO and IT leadership. • Financial Tracking and Forecasting Support • Support project financial consolidation activities, including monthly actuals, forecast updates, timesheet tracking, accrual submissions, variance analysis, and consolidated capital and operating expenditure reporting. • Coordinate with IT Finance and Project Managers to distribute previous month actual spending, collect forecasted spend inputs, obtain variance explanations, and prepare information required for monthly financial forecast reviews. • Ensure Project Managers update their project financial trackers, consolidated timesheets, and financial inputs on time, and validate that internal and external labor entries are aligned with the relevant financial trackers. • Schedule and support monthly project financial forecast meetings with IT Finance and Project Managers, including preparing meeting materials, tracking discussion points, documenting actions, and following up on open items. • PPM Tool Administration and Data Management • Administer the Project Portfolio Management (PPM) tool, including maintaining project records, templates, dashboards, reporting inputs, user access coordination, and data quality checks. • Coordinate onboarding and offboarding of project resources, including access provisioning, PPM/tool setup, documentation handover, and closure of access or administrative items for internal and external team members. • Maintain the centralized repository of project documentation, ensuring appropriate version control, accessibility, completeness, and alignment with PMO document management standards. • Resource Utilization and Delivery Coordination • Collect, consolidate, and prepare reports on enterprise-level resource utilization across project delivery teams, including internal resources, external contractors, and shared delivery resources. • Assist the PMO Lead in organizing weekly project progress, action, issue, and risk review meetings with core project teams. • PMO Governance, Meetings and Communications • Support the Executive Director of Portfolio Management and PMO leadership in scheduling meetings, preparing agendas, taking meeting minutes, and maintaining action, decision, risk, and issue registers. • Prepare monthly newsletters and coordinate general communication between the PMO department and other departments to promote project visibility, key achievements, upcoming milestones, and governance updates. • Track and follow up on compliance-related project deliverables, including IT security assessments, data privacy reviews, audit documentation, and other governance artifacts required during project execution. • PMO Process Improvement and Project Health Checks • Support improvements to PMO processes, procedures, templates, reporting standards, and project delivery tools to improve consistency, efficiency, and governance maturity. • Facilitate periodic project health checks using predefined criteria to assess schedule adherence, budget alignment, risk exposure, resource readiness, stakeholder engagement, and overall delivery confidence. Job Requirements Education & Certification • Currently pursuing a Diploma or Bachelor's degree in Business Administration, Information Technology, Project Management, Finance, or a related discipline. Experience • No prior work experience required; internship, academic projects, or coursework related to project coordination, reporting, data analysis, or business administration will be beneficial. • Exposure through studies, internships, or project work to reporting, data tracking, coordination activities, or stakeholder communication will be an advantage. • Exposure to project financial information such as budget tracking, forecast updates, purchase tracking, or variance explanations is preferred but not mandatory. • Exposure to preparing presentation materials, meeting notes, reports, or summaries for academic, internship, or project work is preferred. Other Prerequisites • Basic understanding or coursework in project management concepts, IT fundamentals, or the project management lifecycle will be an advantage. • Willingness to learn project management principles, governance processes, reporting standards, and their practical application in a multi-project environment. • Proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, Teams, and SharePoint; exposure to PPM, reporting, dashboard, or collaboration tools is preferred. • Ability to consolidate information from multiple sources and support preparation of reports, dashboards, meeting materials, and summaries. • Interest in understanding how project management, financial tracking, resource utilization, and delivery metrics support business value and operational efficiency. • Basic interest in learning project financial tracking, timesheet tracking, forecasting, accruals, and variance reporting. • Strong willingness to lea…