Manager - Facilities

WE TAKE YOU ABOVE BEYOND Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands. Job Responsibilities Pre-Construction: During this phase the selected Manager to perform, prepare and maintain the following at a minimum as directed by the Company: • Quantity surveying • Concept, Schematic Design, Design Development and Construction Document estimates • Cost plan which reflects the needs raised by the Company and any changes proposed by the Company during the design stage • Project Programme which reflects the needs raised by the Company and any changes proposed by the Company to the Project Programme • RFP preparation • Constructability reviews/value engineering • RFQ review / negotiation • Cost reporting against budgets • Coordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc. • Coordinate inter-department coordination meetings (Facilities, Operations, etc.) prepare agendas, conduct meetings, issue meeting minutes, etc. • Evaluate local market conditions with respect to labour, material and equipment • Cost control report • Contract administration • BQ for tendering • Project delivery methods • Constructability reviews /value engineering • Building Permit submission and tracking • Regulatory Agency tracking • Coordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc. Bidding During this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company: • Prepare / Review qualification of bidders and bid lists • Maintain contractor interest and prepare contract strategies • (Coordinate pre-bid meetings; prepare agendas, conduct meeting, issue meeting minutes, etc. • Prepare / Review Pre-Bid RFQ’s • Coordinate, prepare and distribute bidding addenda and construction documents (including pre-bid RFI’s and meeting minutes) • Distribute and track addendums • Conduct bid Opening, spreading bid numbers, analysing of bids • Coordinate post-bid meetings; prepare agendas, conduct meetings, issue meeting minutes, etc. • Prepare bid award recommendations • Compare bids against estimates • Prepare / Review vendor set up log for the purpose of fulfilling the requirements of the accounting department • Prepare / Review vendor background check log for the purpose of fulfilling the requirements of the Investigations department • Prepare and maintain Contract tracking logs • Coordinate substitution requests • Prepare contract award recommendations • Prepare / Review cost control report • Assist with preparing contracts • Conduct value engineering review if necessary • Conduct tender review and analysis Construction Administration: During this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company: • Contract documentation • Cost tracking • Variation registers • Preparing payment certificate and payment response • Anticipated cost reports • Change order review/ negotiation/ recommendation/ execution • Document control and distribution including file maintenance • General contractor schedule tracking and review • Company procurement schedule • Maintain field diaries and complete daily/ weekly reports • Contract Claims Report • Quality Assurance/ Contract Compliance • Track and coordinate Company furnished items • Prepare monthly status reports • Inspection and regulatory agency tracking • Cost control reports • Coordinate testing requirements and scheduling of material testing • Verify contractor as-builds are current prior to review of pay applications • Coordinate and attend any Contractor kick-off meetings; prepare agendas; conduct meetings, issue meeting minutes, etc. • Review Contractor safety plan and Risk Assessments • Document existing conditions prior to construction • Punch list/ Defects Management • Pre-construction and partnering meetings; prepare agendas; conduct meetings, issue meeting minutes, etc. • Procurement coordination meetings; prepare agendas; conduct meetings, issue meeting minutes, etc. • Coordinate Company/ Contractor Meetings; prepare agendas, conduct meetings, issue meeting minutes, etc. • Request Contractor material estimates and coordinate those estimates with Procurement Project Closeout: During this phase the selected PM to manage the closeout process as required by the relevant contract documents. The closeout process may include (but not limited to) the following tasks: • Preparation of final accounts • Ensuring as-built documents are complete • Ensuring that items on the punch list are completed before Project Closeout. • Ensuring that building permits are obtained and Certificate of Occupancy is received before Project Closeout. • Ensuring that all relevant regulatory agencies have approved the construction • Ensuring that Company training has taken place • Ensuring that O&M manuals are complete and turned over to the appropriate departments • Ensuring that all testing and commissioning are complete • Ensuring that all required tools, keys, attic stock, spare parts, etc. have been documented and turned over to the appropriate department • Ensuring that statutory approvals are obtained for items such as elevators, escalators, chillers, boilers, etc. • Ensuring that the Certificate of Substantial Completion is issued and documented • Ensuring that all warranty forms have been submitted. • Generating a post mortem report for executive management. Vendor Management: • Conduct Vendor Induction Training on an ad-hoc basis whenever new vendor on board. • Arrange the annual Vendor Induction Training for all vendors involved with Facilities. Document Controller / Aconex: • Aconex organization admin – manage the user account list for entire MBS; new requests, expired accounts and past employees. • Perform bi-annual Aconex housekeeping. • Mana…