Secretary (Senior Management Office)

[What the role is] Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities. [What you will be working on] Executive Support • Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel. • Handle first level enquiries from public, colleagues, students and parents. • Handle confidential correspondence and documentation. Office Management • Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities. • Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets. • Works as a team with other Secretaries and cover each other’s duties when required. Events & Administrative Support • Assist in organizing Senior Management related events (e.g. lunches & visits). • Support claims and asset-related matters for the Senior Management team. • Maintain accurate records and ensure compliance with organizational policies. • Manage administrative load and delegate tasks as needed. [What we are looking for] • Prior experience in secretarial or administrative support roles is preferred. • Strong organizational, time-management skills and stakeholder management skills. • High level of discretion and ability to handle confidential information. • Proficiency in Microsoft Office and scheduling tools.