Sales Admin Executive

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Why Join Us? At LUXASIA, we believe there is beauty within every talent – that is you. We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling. With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful? Position Purpose: We are seeking a dedicated and detail-oriented Sales Admin Executive to join our team. This role is pivotal in maintaining accurate customer records, managing payment collections, and ensuring seamless processing of orders and returns. The successful candidate will work across multiple channels, perfumery/wholesales, handling various administrative and accounting duties. Main Roles and Responsibilities: Customer Responsibilities: • Customer File Management: Regularly update and maintain customer files to ensure accurate and current information. • Payment Collection: Efficiently manage and track payment collections for client, ensuring timely and accurate processing. • Exchange/Return/Credit Note (CN) Processing: Handle all exchange, return, and credit note requests for customers. • ETA Date Updates: Keep customers informed about the estimated time of arrival (ETA) for their orders by updating relevant information. Perfumeries/Wholesales Channel Responsibilities: • Exchange/Return/Credit Note (CN) Duties: Manage exchange, return, and credit note requests for perfumeries and wholesales channels. • Monthly SOA Statement Reports: Prepare and distribute monthly Statement of Account (SOA) reports for perfumeries and wholesales channels, ensuring accuracy and timeliness. • Accounts Receivable Collection: Collect and track payments for wholesale orders, ensuring that all accounts receivable are up to date. Channel Responsibilities: • Order Processing: Handle order processing and ensuring accuracy. • Price List Updates: Regularly update and maintain price lists for chain stores and perfumeries to reflect current pricing and promotions. • Ad-Hoc Administrative Duties: Perform various administrative tasks as needed to support assigned channels. Additional Responsibilities: • Administrative Support: Provide ad-hoc administrative support for various channels, ensuring smooth operations and effective communication. • Customer Service: Address customer inquiries and concerns promptly and professionally, maintaining a high level of customer satisfaction. • Proven experience at least 1 year experience in customer relations, and accounts receivable management. • Strong organizational skills and attention to detail. • Excellent communication and interpersonal skills. • Proficiency in relevant software and tools for managing customer files, payment collections, and order processing. • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. • Familiarity with the beauty and perfumery industry is a plus. Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence? If so, you are the one we are looking for. JOIN US and let’s grow together. To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/ If you have a question for us, please drop us an email here. We regret to inform you that only shortlisted candidates will be contacted. Thank you.