Executive, Operations (Exhibitions & Events)

• A Day in the Life: • Prepare the BOQ (Breakdown of Quantity) by listing all required materials, fittings and fixtures • Source and obtain quotations for the procurement of required materials • Negotiate the best terms and conditions and proceed with the procurement of materials / fittings from suppliers • Apply for necessary licenses, passes, and permits • Conduct site recce when necessary • Support site and field operations • Submit concepts and costing to clients for approval • Liaise with relevant parties to ensure electrical / water plans and internet connection (on request) are arranged • Liaise with clients for artwork and coordinate with supplier for printing • Coordinate with the sales team and suppliers on work specifications and clients’ requirements • Monitor and ensure that suppliers and sub-contractors adhere to project schedules • Conduct quality checks on suppliers’ fabrication work to ensure compliance with requirements • Conduct on-site servicing to address clients’ feedback • Conduct on-site supervision of suppliers and move-in arrangements • Prepare additional costing for the sales team to bill clients for Variation Order (VO) • Raise Purchase Order and close projects after event • Coordinate with suppliers to clear items after event • Oversee and ensure proper teardown after events • Assist the department in any other matters when necessary Who We are Looking For: • Diploma or Degree in Events Management, Construction Management, or a related field • 2–3 years of relevant on-site operational experience • Experience in M&E works will be an added advantage • Knowledge of furniture, materials, and finishes will be an added advantage • Proficient in Microsoft Word, Excel, and Project • Independent, self-motivated, and proactive • Able to multitask and work within tight schedules • Possesses technical knowledge in conceptual design drawings and floor plans