Office Admin & Operation Executive #Ubi #NKC

1. Operations & Admin • Provide daily operational and administrative support. • Handle documents, records, trackers and reports. • Follow up with different departments on pending matters. • Support projects and other operational tasks. 2. Billing • Prepare and process invoices, debit notes and credit notes. • Check billing documents for accuracy. • Follow up with customers and internal teams on billing matters. • Assist with billing discrepancies and month-end reconciliation. 3. Fleet Administration • Track vehicle road tax renewals and payments. • Maintain vehicle records and renewal schedules. • Follow up on outstanding fleet documents. 4. Chauffeur Coordination • Coordinate chauffeur/driver assignments. • Update deployment schedules and records. • Communicate changes to drivers and relevant teams. • Escalate any manpower or coverage issues. 5. Records & Audit • Maintain SOPs and department documents. • Organise documents for audit purposes. • Track audit follow-up actions. • Ensure proper document filing and confidentiality. 6. HR & People Support • Coordinate staff training and attendance. • Support new employee onboarding. • Assist with staff welfare and engagement activities. • Coordinate administrative matters with HR. 7. Digitalisation & Improvement • Support system and process improvement projects. • Maintain databases, trackers and reports. • Assist with UAT and new system implementation. • Look for ways to improve work efficiency. 8. Other Duties • Support cross-functional projects and ad-hoc tasks. • Perform other duties assigned by Management. Interested applicants may email resume to kellychooi@recruitexpress.com.sg Chooi Kelly (CEI Registration No: R25136207) Recruit Express Pte Ltd (EA: 99C4599) We regret only shortlisted candidates will be contacted