Admin Assistant

Job Summary Support daily office operations by managing communications, scheduling, document preparation, and administrative tasks to enable efficient workflow and assist senior management in achieving organizational goals. Responsibilities • Provide day-to-day administrative and clerical support to ensure smooth and efficient office operations. • Handle general office duties, including answering phone calls, responding to emails, and managing incoming and outgoing correspondence. • Schedule and coordinate meetings, appointments, and travel arrangements for staff and management. • Prepare meeting agendas, take accurate meeting minutes, and distribute relevant documents and follow-up actions to the appropriate parties. • Assist in organizing company events, conferences, meetings, and training sessions. • Maintain accurate, organized, and up-to-date filing systems, including both electronic and physical records. • Prepare, edit, format, and organize documents, reports, presentations, and other business materials as required. • Provide administrative support to senior management, including calendar management, meeting coordination, and follow-up on assigned tasks. • Assist with preparing reports, spreadsheets, presentations, and other materials for meetings and business activities. • Conduct basic research, gather information, and compile data to support various projects and reports. • Coordinate administrative matters with internal departments, external vendors, and other stakeholders when required. • Perform other administrative duties and ad-hoc tasks as assigned. Required competencies and certifications • Minimum Diploma and above. Preferred competencies and qualifications • Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively. • Strong attention to detail and accuracy when handling documents, records, and administrative tasks. • Good written and verbal communication skills. • Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint. • Ability to work independently with minimal supervision and contribute effectively as part of a team. • Responsible, proactive, well-organized, and willing to learn. • Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided. Other Information Work Environment • Open office concept with free seating and a view • Chill vibes • Work-life balance Only shortlisted candidates will be contacted via Email or Phone call