Front Office & Facilities Executive #EAT

Job Summary Provide professional reception and office support to ensure smooth daily operations, deliver excellent client service, and coordinate administrative and facilities management tasks within a dynamic office environment. Responsibilities • Greet clients, visitors, and employees warmly and professionally to create a positive first impression • Deliver high-quality service to clients and VIP visitors, addressing enquiries promptly and effectively • Manage incoming calls and direct enquiries to appropriate personnel or departments to ensure efficient communication • Coordinate meeting room bookings and arrange logistics for VIP visitors to support seamless meetings • Manage the reception mailbox and handle day-to-day correspondence to maintain organized communication flow • Maintain accurate visitor records and reception documentation to support security and reporting requirements • Coordinate incoming and outgoing mail, courier services, and deliveries to ensure timely processing • Support invoice processing and general administrative tasks to assist financial and operational functions • Prepare reception and operational reports, including visitor statistics, call volumes, and incident records for management review • Coordinate servicing, maintenance, and repairs of office equipment to ensure operational reliability • Manage office supplies procurement, inventory, and distribution to maintain adequate stock levels • Liaise with vendors and external service providers to maintain positive working relationships and service quality • Assist the Office Manager in daily office operations to ensure smooth workflow and problem resolution • Respond to employees’ business travel enquiries and coordinate with corporate travel agency for flight arrangements • Assist employees with hotel reservations and other travel-related requirements to facilitate business trips • Provide day-to-day operational and administrative support to the Office Manager to enhance office efficiency • Support other departments with ad hoc administrative tasks as needed to foster cross-functional collaboration • Ensure proper handover and backup arrangements are in place to maintain uninterrupted reception and office support Preferred competencies and qualifications • Diploma or Degree in Hospitality, Hotel Management, Business Administration, or related discipline • Around 3–5 years of relevant experience in reception, front office, hospitality, office administration, or workplace services For interested candidates, please send your updated resume: Email: angelateh@recruitexpress.com.sg Angela Teh Ling Wei (CEI No.R1104464) Recruit Express Pte Ltd EA License No. 99C4599