Admin Assistant / Executive (Family Office)

The Admin Assistant will support the Family Office to manage financial records, process transactions, and ensure accurate reporting. This entry-level position is ideal for recent graduates. Key Responsibilities - Maintain and update financial and accounting records. - Record all transactions, including income, expenses, investments (i.e. shares, structured products, properties). - Track rental income and monitor expenses against budgets. - Assist with bank and investment account reconciliations, including tracking dividends and interest. - Maintain organized filing of financial, legal, and contractual documents while ensuring confidentiality and security of sensitive family and financial information. - Liaise with family members, colleagues, vendors, service providers and external professionals (e.g. accountants, lawyers, and investment advisors). - Provide general administrative and ad-hoc support as required Requirements : - Fresh graduates are welcome. - GCE 'O' Level, or Diploma in any field. - Proficiency in Microsoft Office, particularly Excel and Word. - Strong attention to detail and organization, with ability to identify discrepancies. - Effective communication and interpersonal skills. - Ability to work collaboratively in a team and interact professionally with internal and external stakeholders. - Ability to work efficiently under pressure while maintaining speed and accuracy.