Corporate Secretary Executive

Responsibilities: • Oversee end-to-end corporate secretarial functions for entities in Singapore, Malaysia, and other jurisdictions; draft, circulate, and maintain board/shareholder resolutions, minutes, and statutory registers. • Build and maintain a centralized repository for incorporation records, constitutional documents, and corporate filings. • Coordinate relationships with external service providers, such as corporate secretarial firms and company administrators across jurisdictions. • Track statutory filing and annual return deadlines to ensure timely completion. • Support ongoing third-party due diligence checks, including KYC/AML documentation requests. • Maintain the corporate governance calendar, ensuring documentation accuracy and compliance across teams. • Assist with ad hoc corporate administrative matters as the organization scales. Requirements: • Diploma or degree in Corporate Secretarial Practice, Business Administration, Law, or a related field. • A minimum of 3 years of relevant experience in a corporate secretarial or paralegal capacity. • Proven experience liaising with external service providers and familiarity with multi-jurisdictional structures is preferred. • Highly organized and detail-oriented, with the ability to effectively manage multiple deadlines independently. • Problem-solving skills and proficiency in Microsoft Office. • Strong sense of ownership, initiative, and resourcefulness. • Professional demeanor and ability to handle sensitive information confidentially. • Comfortable working in a rapidly scaling and fast-paced environment. • Understanding of corporate secretarial requirements and the Companies Act of various onshore jurisdictions is advantageous. • Pursuing or holding the Chartered Secretary qualification (ISCA) is a plus. Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. We regret that only shortlisted candidates will be notified. EA License No: 01C4394 (PERSOL Singapore Pte Ltd) By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy. We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations. For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at sg.dataprotection@persolapac.com.