Administrative Support (12-Month Contract | SGD 2800- SGD 3000) – JO 29378

Key Highlights: • Office Hours: Monday-Friday • Nearest MRT: Buona Vista Station • Be a part of a dynamic team supporting programme operations, administration, project coordination, stakeholder management and process improvement initiatives. Key Responsibilities: Operations & Administration Support • Support day-to-day operational activities, including maintaining trackers, databases, records and documentation. • Coordinate administrative processes such as onboarding, deployment, transfers, extensions and offboarding activities. • Monitor timelines, follow up on outstanding actions and ensure timely completion of tasks. • Maintain proper filing and documentation in accordance with organisational requirements. Policy & Process Support • Assist in reviewing, updating and implementing operational guidelines, procedures and process documents. • Maintain documentation records and support updates to policies and workflows. • Assist in preparing templates, guides and communication materials. • Support process improvement initiatives to enhance operational efficiency. Project & Stakeholder Coordination • Provide administrative and coordination support for projects and improvement initiatives. • Coordinate meetings, discussions and stakeholder engagements. • Consolidate information, feedback and data for reporting purposes. • Track project progress, deliverables and follow-up actions. • Support preparation of reports, presentations and management updates. HR & Records Administration • Support HR-related administrative activities, including manpower records and employee documentation. • Maintain accurate personnel records and databases. • Coordinate with internal teams and external stakeholders on employee-related matters. • Support the implementation of HR processes, guidelines and administrative procedures. Data & Confidential Information Management • Handle sensitive information, including employee records and confidential documents, with professionalism and discretion. • Ensure proper documentation, data accuracy and compliance with information management requirements. • Support audits, data verification exercises and information requests when required. Key Requirements: • Minimum 2 years of relevant working experience in operations administration, HR administration, programme coordination or related fields. • Experience within a government agency, statutory board or public service environment will be advantageous. • Experience handling employee records, confidential information or administrative databases is preferred. • Familiarity with HR processes, documentation management and operational workflows. • Strong organisational skills with attention to detail and ability to manage multiple priorities. • Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint and Teams . • Strong written and verbal communication skills. • Ability to analyse information and prepare reports or presentation materials. • Professional, meticulous and able to handle sensitive information with discretion. • Able to work independently while collaborating effectively with different stakeholders. Only shortlisted candidates are notified. Thank you. By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants. BGC Group Pte Ltd (Outsourcing Department) EA 05C3053