12m Contract ESP Administrator #HFT

Working Arrangement: 4 days WFO, 1 day WFH Number of Vacancies: 2 Job Responsibilities • Assist with the preparation, review and execution of contracts and Non-Disclosure Agreements (NDAs) through wet-ink and electronic signing processes. • Coordinate and schedule interviews, meetings and other business appointments. • Maintain and update procurement records, including contracts, purchase orders and vendor information. • Provide end-to-end administrative support for low-value purchases and manage straightforward subscriptions independently. • Liaise with vendors on user administration matters, including adding, removing or transferring users. • Support invoice processing and related administrative activities. • Monitor contract renewal dates and coordinate the renewal process. • Enter and maintain accurate procurement records in relevant procurement management systems, such as INFOmatch, SAP and Coupa. • Ensure data accuracy, integrity and consistency across procurement systems. • Prepare regular and ad-hoc procurement reports to support internal stakeholders. • Maintain procurement documentation and ensure compliance with record-keeping requirements. • Provide administrative support for projects and operational activities relating to sourcing and procurement. • Assist with addressing straightforward end-user queries. • Perform other administrative duties as assigned. Requirements • Diploma or Degree in Business Administration, Finance, Information Systems or a related discipline. • 1 to 3 years of relevant administrative experience. • Good organisational and time management skills. • Strong attention to detail and accuracy. • Proficient in Microsoft Office applications. • Familiarity with procurement management systems and tools is advantageous. Experience with INFOmatch, SAP or Coupa will be an added advantage. • Good communication and interpersonal skills. • Ability to manage multiple tasks, prioritise effectively and work with minimal supervision. • Basic understanding of procurement processes and vendor management. • Candidates with relevant transferable administrative or procurement experience are welcome to apply. For interested candidates, please submit your latest resume to jacquelinefong@recruitexpress.com.sg Jacqueline Fong Hsin Ting (R21103226) Recruit Express Pte Ltd Company Reg. No. 199601303W EA License Number: 99C4599