[West Hospital] Assistant Manager, Senior Management Office - UP$5700 #HCY

KEY RESPONSIBILITIES Executive Leadership Support and Office Management • Support members of the Executive Leadership Team in managing institutional commitments, priorities and engagements. • Manage calendars, appointments, meetings, official visits and stakeholder engagements. • Coordinate local and overseas travel arrangements and itineraries. • Track action items and ensure timely follow-up of matters requiring leadership attention. • Coordinate and quality-check briefing materials for leadership review. • Support preparation of executive presentations, talking points and communication materials. Project Management and Organisational Coordination • Lead and coordinate projects assigned by the Executive Leadership Team or Head, Plans and Admin Section. • Develop project plans, timelines and implementation schedules. • Coordinate stakeholders across departments and corporate functions to achieve project objectives. • Track deliverables, risks and dependencies. • Prepare progress updates, reports and recommendations for leadership review. • Support implementation of organizational priorities and transformation initiatives. Executive Governance and Planning Support • Support executive governance platforms including Staff Group, leadership meetings, strategic retreats and management forums. • Coordinate preparation and submission of briefing papers, reports and presentations. • Maintain governance records, action trackers and decision logs. • Monitor progress and follow-through of leadership decisions and institutional priorities. Digital Transformation and AI-Enabled Productivity • Leverage Microsoft 365, Copilot and AI-enabled tools to improve productivity and service delivery. • Identify opportunities for automation and process improvement. • Support development of dashboards, trackers and digital solutions for executive office operations. • Champion digital innovation and adoption of technology within the Senior Management Office. • Promote data-informed decision-making and modern ways of working. Administration and Resource Stewardship • Support procurement, budget administration and contract-related matters. • Assist with manpower, establishment and resource planning activities. • Support audit, compliance and records management requirements. • Coordinate office-wide administrative and operational matters. KEY REQUIREMENTS • Degree in Business Administration, Healthcare Management, Public Administration, Communications, Information Management or related discipline. For interested candidates, please send your most recent and updated resume to sallytsin@recruitexpress.com.sg Tsin Chien Yee Sally R25127272 Recruit Express Pte Ltd EA License No. 99C4599