Secretary cum Admin

Work Location : Queenstown Working Hours : 830AM - 630PM, 5 days work week *Basic + VB* • Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination. • Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials. • Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions. • Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication. • Assist with research, reporting, administrative duties, and special projects as assigned. • Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership. • Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience. • Manage and distribute incoming mail to relevant departments promptly. • Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation. • Respond to emails and enquiries within stipulated service standards. • Process and monitor Corporate Services-related invoices and payments. • Prepare reports, presentations, and supporting documentation. • Coordinate travel bookings and logistics for Heads of Department. • Support the planning, coordination, and execution of CSR initiatives and events. • Assist with event logistics and participate in CSR activities when required. • Process and track CSR-related invoices, claims, and documentation. • Maintain accurate records and provide administrative support for CSR programmes. • Support ad-hoc CSR-related projects and responsibilities. Requirements • Diploma or Degree in Business Administration, Management, or related disciplines. • 2 - 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles. • Strong organizational, multitasking, and time management skills. • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). • Ability to handle confidential information with discretion and professionalism. All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits. Kindly email your resume in a detailed Word/pdf format to roger.lee@peopleprofilers.com We regret that only shortlisted candidates will be notified People Profilers Pte Ltd EA Registration Number: R25127279 EA license number 02C4944 EA Personnel: Lee Kah Yung (Roger)