Sales and Marketing Administrator (6 Month Contract/Up to $3800)

JOB DESCRIPTION General Administration: • Provide administrative support to the Country Leader/Manager/Sales Team • Coordinating office activities and operations to secure efficiency and compliance to company policies • Update and ensure the accuracy of the organization's databases (HCP list and Hospital contact details) • Organize team building activities • Sort incoming/outgoing mail, faxes, and courier deliveries for distribution. • Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required Team administration IRF (Sponsorship) Support • Ensure sponsorship documents are in compliance to the IRF requirement and submit through • global workflow for approval. • Prepare the necessary agreement/contract and to be signed in accordance to Finance • Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences,and tradeshows when necessary (Assist in planning, coordination, and set-up of tradeshows and other company events) • Coordinate all flights, transportation and expenses claims pertaining to sponsorship. • Ensure all supporting documents required by IRCP is done and filed accordingly. Tender Support • Assist team to complete company profile part (provide necessary supporting documents) • Assist team to check all information is completed by team as 2nd eye. • Assist team to compile the tender supporting documents as needed • Prepare meeting agendas and ensure timely distribution of supporting material to members • Make business travel, meeting, and other arrangements for HCP with smooth execution of travel arrangements and logistics • Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary. • Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon • Assist in back-office administration and processing of contracts, invoices, and other documents • Coordinate, schedule and organize activities, such as meetings, travel,department activities, and communication between all departments and offices as needed • Other administrative duties and ad hoc projects as required. • Request for brochures and demos from the SAP system as required. • Other ad hoc duties as required. Projects: • Support the Country Leader in any projects as assigned PERSOL Singapore Pte Ltd • UEN No. 200007268E • EA License No. 01C4394 •EA Registration No.R22109454 (Malcolm Lee Jun Hao) By sending us your personal data and curriculum vitae(CV), you are deemed to consent to PERSOL Singapore Pte Ltd("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy. We may use artificial intelligence ("AI")and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience,and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations. For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies.If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at sg.dataprotection@persolapac.com.