Accounts Assistant

Job Description Accounts Payable (AP) • Process supplier invoices, credit notes, and debit notes accurately and timely • Perform 3-way matching (Invoice, PO, GRN) and ensure proper approval • Prepare weekly/monthly payment runs in accordance with agreed credit terms • Handle petty cash management , including reimbursement, top-up, recording, and reconciliation • Reconcile supplier statements and resolve discrepancies promptly • Handle supplier enquiries and maintain good vendor relationships • Ensure AP records are properly maintained and compliant with internal controls • Prepare bank applications and related payment documentation • Coordinate with banks on payment processing and confirmations • Perform intercompany reconciliation , including billing, settlement, and variance analysis • Resolve intercompany differences in a timely manner and support month-end closing Accounts Receivable (AR) • Issue customer invoices and credit notes accurately and on time • Monitor customer accounts and follow up on overdue balances • Prepare AR aging reports and escalate long-outstanding items • Perform customer statement reconciliation and resolve billing discrepancies • Coordinate with Sales and Operations on billing, returns, and credit issues • Support credit control and collection activities General / Finance Support • Support month-end closing activities for AP and AR • Assist with audit schedules and documentation • Maintain proper filing and documentation (physical and digital) • Participate in finance process improvement and system digitalisation • Perform other ad-hoc finance duties as assigned Education and Experience • Knowledge of accounts payable and accounts receivable • Knowledge of general accounting procedures • Knowledge of relevant accounting software will be advantage (such as Navision) • Knowledge of payment via Trust Receipt • Proficient in data entry and management • 1-3 years general accounting experience Key Accounts Payable Skills and Competencies • Organized and know how to prioritized work • Attention to detail and accuracy • Able to handle high volume • Communication skills • Vendor relationship skills • Team work • Professional integrity • Ability to meet deadlines