HR Payroll Administrator (West, Up to 4k)

The HR Payroll/Admin’s role is to provide administrative support for the office and site. Payroll: • Check timecard timing based on GPS records. • Prepare driver’s payroll based on GPS records. • Check Payroll colleague’s work. • Clarify with site staff on incomplete timecards. • Check workers timecards for discrepancies. • Ensure approvals for additions and deductions are given before processing. Human Resource: • Updating personal details of staff on databases. • Co-ordination for new application/renewal of work permit holders with talent acquisition executive. • Liaising with staff on employment matters. • Update of salaries after appraisal cycle (for certain job roles) or when there is change in employment terms. • Preparing employment contracts using approved templates; ensuring scanned soft copies and proper filing. • Update of employment contract templates when required and ensure to compliance with regulations. • Working with talent acquisition executive on recruitment matters. • Liaise with dormitory to provide worker’s feedback, check-in/out forms, ensuring exiting workers did not cause damage etc. • Checking and approving invoices related to workers such as dormitory, medical etc. and handing to accounts for payment. • Preparing documents for yearly WICA, FWMI quotes. • Handling WICA claims process, liaising with injured person etc. • Making arrangements for workers who need medical treatment and following up with them on their recovery. • Filling in survey forms. • Leave administration; Foreign worker levy waiver tracking, government paid leave, carry over of annual leave etc. • Assist in ISO audit by providing necessary documents. • Housekeeping of HR SharePoint folders to ensure files are updated and organised. • In-charge of liaising with dormitories for renewal, new bookings, check-in and outs etc. • Cover other HR staff when they are on leave. • Assist on termination process of foreign employee (item returned check, repatriation flight ticket purchase etc. • Monitoring the PCP list (for WP and S Pass) and managing the medical screening appointment bookings (for WP renewal). Provide Admin support as required. Requirements: • GCE 'O' Levels or 'N' Levels and above • Relevant experience of min 2 years • Highly organised with good time management • Ability to multi-task and prioritise • Resourceful • Reliable • Meticulous with following and enforcing standard of procedure (SOP) • High standard of record keeping and document filing. • Takes the initiative • Eager to learn new things • Good at problem solving • Good interpersonal and communication skills We regret that only shortlisted candidates will be notified.