ADMINISTRATIVE OPERATION EXCUTIVE

• Daily Operations Coordination – Coordinate and monitor day-to-day administrative and operational activities. • Purchase Order Management – Prepare, process, and track purchase orders for meat, fresh products, packaging, and supplies. • Supplier Coordination – Communicate with suppliers regarding prices, orders, delivery schedules, and product availability. • Customer Order Processing – Receive, verify, and process customer orders accurately and on time. • Inventory Management – Maintain accurate records of stock received, issued, transferred, and remaining. • Stock Reconciliation – Check physical stock against system records and report discrepancies. • Delivery Coordination – Coordinate daily delivery schedules with drivers, warehouse staff, and customers. • Documentation Control – Prepare and maintain invoices, delivery orders, purchase orders, quotations, and other documents. • Fresh Product Traceability – Maintain records of batch numbers, receiving dates, expiry dates, and product movements. • Food Safety Records – Maintain required hygiene, temperature, cold-chain, and food-safety documentation. • Warehouse Coordination – Work closely with warehouse teams to ensure correct receiving, storage, picking, and dispatch of products. • Supplier Invoice Checking – Verify supplier invoices against purchase orders and delivery records before submission to finance. • Customer Service Support – Respond to customer enquiries and coordinate solutions for order, delivery, or product issues. • Sales Support – Assist the sales team with quotations, customer orders, pricing information, and sales documentation. • Wastage & Damage Monitoring – Record and report expired, damaged, rejected, or wasted products. • Daily & Monthly Reporting – Prepare operational reports covering sales, purchases, inventory, deliveries, and wastage. • Data Entry & Record Keeping – Ensure all operational information is entered accurately into Excel, ERP, or company systems. • Compliance & Audit Support – Maintain documents required for company audits, inspections, licenses, and regulatory compliance. • Interdepartmental Coordination – Coordinate effectively between management, purchasing, sales, warehouse, finance, production, and delivery teams. • Management Support – Provide accurate operational information and reports to management and assist with improving efficiency and reducing errors.