Personal Assistant/ Executive Assistant to GM

Key Responsibilities Executive Support • Manage the General Manager's calendar, appointments, meetings, and travel arrangements. • Screen calls, emails, and correspondence, ensuring timely follow-up and prioritisation. • Prepare meeting agendas, take minutes, and follow up on action items. • Organise and maintain confidential documents, records, and business files. • Prepare presentations, reports, business correspondence, and other documents as required. Business Coordination • Liaise with internal departments, business partners, suppliers, and customers on behalf of the General Manager. • Coordinate meetings, company events, and business visits. • Track project timelines and ensure follow-up on key business initiatives. • Support business development activities by preparing proposals, presentation materials, and meeting documents. Administrative Support • Handle travel bookings, accommodation, transportation, and expense claims. • Assist in procurement of office supplies and administrative resources. • Maintain proper filing systems and company documentation. • Perform general administrative duties to ensure smooth daily operations. Project & Operational Support • Assist the General Manager in coordinating cross-functional projects and strategic initiatives. • Monitor deadlines and ensure timely completion of assigned tasks. • Support product launches, exhibitions, customer visits, and corporate events when required. • Undertake ad hoc assignments and special projects as directed by the General Manager. Requirements • Diploma or Bachelor's Degree in Business Administration, Management, Communications, or a related discipline. • 2–5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role. • Excellent organisational and time management skills with the ability to manage multiple priorities. • Strong verbal and written communication skills in English. Proficiency in Chinese is an advantage for communication with Chinese-speaking stakeholders. • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online collaboration tools. • Strong attention to detail with excellent problem-solving and coordination skills. • High level of integrity, professionalism, and discretion in handling confidential information. • Self-motivated, resourceful, adaptable, and able to work independently in a fast-paced environment