Administration Manager

1. Office & Facilities Management • Oversee day-to-day office administration and operations • Manage office facilities, including buildings, common areas, equipment, dormitories, and open spaces (if applicable) • Liaise with landlords, property management companies, vendors, and service providers • Ensure office premises comply with safety, cleanliness, and regulatory standards 2. Administrative Operations • Develop and implement administrative policies, procedures, and systems • Maintain proper documentation, filing systems, and company records • Handle procurement of office supplies and assets; monitor inventory • Manage contracts, service agreements, and renewals 3. Management Support • Provide administrative and logistical support to senior management / directors • Coordinate meetings, schedules, and internal communications • Assist management in handling confidential and sensitive matters 4. Staff & Resource Coordination • Supervise and guide administrative staff (if applicable) • Coordinate company accommodation, transportation, and staff facilities • Support onboarding and offboarding logistics in coordination with HR 5. External Liaison & Communication • Act as the main point of contact for external parties (vendors, authorities, building management) • Handle correspondence with government agencies when required (e.g. MOM, town councils, service providers) 6. Budget & Cost Control • Prepare and manage the administration budget • Monitor expenses and implement cost-control measures • Review vendor quotations and recommend cost-effective solutions 7. Compliance & Risk Management • Ensure compliance with company policies and applicable regulations • Identify administrative risks and propose preventive measures • Support internal audits and management reviews when required