Accounts & Admin Executive

Accounts & Admin Executive Job Description We are looking for a meticulous and responsible Accounts & Admin Executive to support our accounting, costing, administrative and attendance-related functions. The successful candidate will work closely with management, suppliers, customers, supervisors and the bookkeeper to ensure accurate and timely financial and operational records. Key Responsibilities 1. Costing & Analysis • Prepare cost estimates and budgets for cleaning services, including labour, equipment and materials. • Monitor and analyse costs, identify inefficiencies and support cost-control measures. • Prepare costing and financial performance reports for management. • Monitor resource utilisation to minimise wastage and improve cost efficiency. 2. Accounts Receivable & Collection • Prepare and issue invoices and supporting documents to customers accurately and on time. • Review sales invoices for accuracy and completeness. • Monitor customer accounts and follow up on outstanding payments according to agreed payment terms. 3. Accounts Payable & Payments • Process supplier invoices, including obtaining approvals, performing 3-way matching and ensuring proper expense coding. • Maintain proper filing and documentation of accounting records. • Process petty cash claims and supporting documents. 4. Accounting Documentation • Prepare and organise sales, purchase and payment documents for the bookkeeper. • Maintain proper records of invoices, credit notes, payment vouchers, POs, PRs, quotations, GIRO payment records, bank statements and other relevant documents. 5. Attendance Verification • Check daily attendance records submitted by supervisors for all jobsites. • Verify that attendance records are accurate and tally with the payroll system. • Follow up with supervisors on missing or inaccurate attendance records. 6. Other Duties • Assist with other ad-hoc accounting, administrative and operational duties as assigned by Management. Job Requirements • Diploma in Accounting, Finance or a related field. • Minimum 2 years of relevant accounting or administrative experience. • Proficient in Microsoft Excel. • Meticulous and detail-oriented, with a strong focus on accuracy. • Good organisational and time-management skills. • Able to work independently with minimal supervision and as part of a team. • Able to work under pressure and meet deadlines. Application Interested candidates are invited to submit their application and resume to hiringteam@iscleaning.com.sg .