Outdoor Admin Executive (Cleaning Operations)

Company Overview We provide a full range of cleaning services to commercial buildings, shopping malls, manufacturing facilities, and residential properties. Job Summary Support day-to-day cleaning operations through administrative coordination, site visits, and operational assistance across multiple cleaning worksites. Responsibilities • Provide administrative and operational support to the Operations team to ensure smooth daily management of cleaning worksites • Visit cleaning worksites regularly to address operational needs and resolve site issues promptly • Coordinate daily operational matters with Operations Managers, Supervisors, and site personnel to maintain workflow efficiency • Assist in deploying manpower, tracking attendance, and maintaining accurate operational records • Maintain and update site records, checklists, reports, and other documentation to support operational transparency • Assist with site inspections and jobsite audits, preparing detailed reports as required to ensure compliance and quality • Follow up on outstanding operational issues with relevant site personnel to ensure timely resolution • Coordinate cleaning equipment, uniforms, supplies, and other operational resources to meet site requirements • Liaise with internal departments to facilitate smooth operational and administrative processes • Support documentation and coordination efforts related to cleaning contracts and worksites to ensure contract compliance • Travel between different worksites to perform operational follow-ups and coordination tasks efficiently • Perform additional operational and administrative duties as assigned by Management to support team objectives Required competencies and certifications • Valid Class 3 driving license to enable travel between various cleaning worksites (essential for role duties) • Proficiency in English and Mandarin to communicate effectively with Mandarin-speaking cleaning staff and operational personnel Preferred competencies and qualifications • Relevant experience in administration, operations, facilities management, cleaning services, or related service industries • Proficiency in Microsoft Office applications, especially Excel and Word, to manage operational documentation and reporting • Strong communication, coordination, and organizational skills to manage multiple operational matters independently • Ability to work independently and manage multiple operational tasks efficiently • Comfortable working in outdoor and operational environments • Willingness to travel between different worksites as required Other Information Working Hours • 6 days per week • 8.00am to 5.00pm Work Location • Company office and various cleaning worksites