Shipping & Purchasing Executive

Job Summary Coordinate and manage import/export shipments and procurement activities to ensure timely delivery and compliance, supporting project needs and tender submissions in a fast-paced environment. Responsibilities • Coordinate import and export shipments with overseas factories, suppliers, freight forwarders, and shipping agents to ensure smooth logistics operations • Prepare and verify shipping documents such as Commercial Invoices, Packing Lists, Bills of Lading (BL), Air Waybills (AWB), and Certificates of Origin for regulatory compliance • Monitor shipment schedules and track deliveries to ensure materials arrive on time for project requirements • Ensure compliance with import/export regulations and customs requirements to avoid delays and penalties • Source and obtain quotations, compare pricing, and procure materials and services to meet project and operational needs • Issue Purchase Orders (POs) and follow up with suppliers to confirm delivery schedules and order status • Collaborate with internal departments to coordinate procurement and delivery of materials for ongoing projects • Maintain accurate purchasing, inventory, and shipment records in the ERP system to support operational transparency and reporting • Support the Tender Department by obtaining quotations (RFQs) during tender submissions to facilitate competitive bidding • Coordinate insurance matters related to shipments, including policy renewals and claims processing to mitigate risks • Perform ad hoc assignments as directed by management to support business operations and continuous improvement Required competencies and certifications • Diploma in Supply Chain, Logistics, Procurement, Business Administration, or related field • Minimum 3 years of relevant experience in shipping, logistics, or purchasing • Proficiency in Microsoft Office and ERP systems to manage procurement and shipment data effectively Preferred competencies and qualifications • Experience in import/export documentation and procurement processes • Strong negotiation, communication, and problem-solving skills to manage supplier relationships and resolve issues • Meticulous and organised work approach with the ability to work independently in a fast-paced environment Other Information Working Hours: • Monday – Thursday: 8.30am to 6.00pm • Friday: 8.30am to 5.30pm