HR Operations Executive (Work Pass & Immigration)

Job Details: • Contract period: 9 Months (start by Nov) – maternity cover • Location: Shenton Way • Working arrangement: Ofc Hours, Mon-Fri, Hybrid • Completion Bonus Job Descriptions: • Maintain accurate and timely personnel records electronically and physically – for archived files. • Support workforce administration and operations activities such as managing all in-country work pass related and immigration matters. • Manage HR compliance matters for regulated employees, and not limited to, updating change of particulars to regulator. • Attend to emails in generic HR mailbox following service level agreements. • Collaborate with wider People Organization team to manage colleagues’ queries in a thoughtful, holistic and timely manner. • Manage all workforce administrative function such as new staff announcement, intranet maintenance & update, dependent insurance enrolment, preparation of certificate of employment letters, invoice processing and etc. • Support and execute independently new hire onboarding process and exit procedures. • Mail management for in-country People Organization Team. • Coordinate and submission of statutory reporting e.g. MOM surveys, MAS survey etc. • Prepare reports and presentations on HR-related dashboards. • Continuous working on building consistent SOPs to enhance work efficiency. • Manage and is responsible for vendor relationship to ensure service delivery and adherence to the Service Level Agreement and ensure timely addressing of issues or escalations to resolve issues. • Continuous review for areas of improvement for in-country Workforce Administration processes and make recommendations/solutions; ensure alignment of local organizational and statutory policies and programs with regional and global requirements. • Participation in People Organization related projects, including involvement in HR analytical function. • Support and perform payroll administration where required. Requirements • Experience in HR Operations or Workforce Administration. • Hands-on experience dealing with government and regulatory agencies on work passes, immigration, statutory reporting, and compliance matters. • Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously. • Confident handling HR administration, employee lifecycle processes, and stakeholder queries. • Proactive, service-oriented, and comfortable working in a fast-paced environment. By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd (""PERSOL"") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy. We may use artificial intelligence (""AI"") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations. For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at ••••@persolapac.com. PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin