School Operations Assistant

Key Responsibilities • Facilities & Estate Management: Support the day-to-day coordination of school infrastructure, facilities, and maintenance services. • Vendor Coordination: Act as a key point of contact to follow up with the Integrated Facilities Management (IFM) contractor and service partners regarding repairs, improvements, and service delivery. • Staff Supervision: Assist the Operations Manager in overseeing and coordinating the duties of Operations Support Officers (OSOs). • Administrative Support: Assist in preparing quotations, work requests, facilities-related budgets, project proposals, and other administrative operational documents. • Safety & Security: Support the implementation and monitoring of school security, emergency preparedness, workplace safety, and health measures. • Student Operations: Support school management with student discipline-related matters and any other operations duties as assigned. • Information Security: Sign and adhere to an official undertaking to safeguard confidential school and authority information. Job Requirements • Education: Minimum GCE Normal (Academic/Technical) Level with a Pass in English . • Experience: Preferably three (3) years of relevant working experience in estate management, operations, or logistics. Prior experience in an MOE school setting is a major advantage. • Technical Certification: Possessing a valid Fire Safety Manager (FSM) certification is highly preferred. • IT Literacy: Competent in basic computer applications, including Microsoft Office (Word, Excel, PowerPoint). • Soft Skills: Strong organizational and coordination skills, practical problem-solving sense, and excellent communication/interpersonal abilities. Working Hours: Mondays to Thursdays: 10:00 am to 7:00 pm (inclusive of 30-minute lunch break) Fridays: 10:30 am to 7:00 pm (inclusive of 30-minute lunch break) Service is not required on Saturdays, Sundays, and gazetted public holidays.