Finance Executive

Role Summary The Finance Executive is responsible for maintaining accurate accounts receivable records, managing petty cash controls, processing missionary support payments and staff or volunteer expense claims in a timely manner, and keeping financial records well organised for easy retrieval. 1. Accounts receivable • Support in count all cash & cheques received in the presence of Finance Administrator or Finance staff. • Tally and reconcile all collections at all Church Services against bank statements. • Follow-up on returned cheques, if any. • Summarise the daily receipts against bank statement into categories and input receipts into accounting system on a timely basis. • Support in deposit cash and cheques at the bank, accompanied by the Facilities Officer, in the absence of Finance Administrator 2. Petty Cash · Check and verify that all petty cash claims are properly submitted in accordance with finance guidelines and approved within the authorised approval limits. • Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer. • Ensure all supporting documents are properly attached, and input into accounting system, and reconcile to bank statement on a timely basis. • Ensure petty cash balances are properly reconciled. 3. Monthly Missionary Support Payments and Staff/Volunteer Expense Claims · Prepare payment vouchers based on Missions listings verified by Manager in charge. · Obtain approval from relevant Pastor in charge of Missionaries. · Ensure all payment vouchers are properly submitted, supported by the required documents, and approved in accordance with finance guidelines and authorised approval limits. · Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer. · Ensure all expense claims are promptly and accurately input into the accounting system. · Follow-up on any returned payment instruction. 4. Month-End Closing of Accounts • Prepare monthly general journal entries for various funds. • Perform bank reconciliation for receipts and complete all e-filing of bank reconciliation records within closing timeline. • Prepare monthly incoming deposit received schedule. • 5. Year-End External Audit • Support the preparation of audit schedules required by external auditors and respond to audit queries as necessary. 6. Other Duties Assigned by the Finance Manager • Assist in obtaining fixed deposit rates and preparing bank letters for approval • Perform any other duties assigned by the Finance Manager from time to time. Requirements • Diploma in Accountancy or Finance related discipline. • Minimum 5 years of relevant experience in finance area. • Experience in charity or church sector is advantageous. • Proficient in Microsoft office applications esp. MS Excel. • Experience with MYOB, Quickbooks, Xero or similar accounting systems. • Good organisational skills with the ability to manage multiple priorities. • High level of integrity, accuracy and confidentiality. • Strong interpersonal and communication skills.