Commercial Operations Admin Executive (MNC) #HJO

Job Responsibilities: • Provide executive and administrative support to senior management, including calendar management, meeting coordination, and business correspondence. • Prepare and process expense claims, reimbursements, and travel-related documentation. • Organise internal and external meetings, prepare agendas, presentations, meeting materials, and record meeting minutes. • Maintain confidential documents, reports, and business records with a high level of discretion. • Coordinate communications and administrative activities across business units and commercial teams. • Support the sales and commercial teams in organising customer meetings, workshops, conferences, and marketing events. • Assist with contract administration, document management, and approval workflows. • Maintain sales records, distribution lists, and departmental databases. • Track action items from meetings and ensure timely follow-up with stakeholders. • Coordinate venue bookings, logistics, catering, and participant communications for events. • Collaborate with Finance, HR, Marketing, and other departments to support business operations. • Assist with procurement activities, purchase requisitions, vendor coordination, and administrative processes. • Prepare reports, dashboards, and sales performance data to support business decisions. • Identify opportunities to improve administrative processes and operational efficiency. • Perform other administrative and commercial support duties as assigned. Requirements: • Diploma or Bachelor's Degree in Business Administration, Management, Marketing, or a related discipline. • Minimum 3–5 years of experience in an Executive Assistant, Personal Assistant, Commercial Support, Sales Coordinator, or similar role. • Experience supporting senior management and commercial or sales organisations. • Experience coordinating domestic and international travel arrangements and expense claims. • Experience working in a multinational or regional environment is preferred. • High level of professionalism, discretion, and attention to detail. • Proactive, resourceful, and able to work independently in a fast-paced environment. Interested candidates are invited to email your resume to: jen.ooi@recruitexpress.com.sg Jenalyn Ooi Huai Sian (R1765551) Recruit Express Pte Ltd Company Reg. No. 199601303W EA Licence No. 99C4599