Office Receptionist

Company Overview NVISWAH Employment Agency is a manpower solutions partner for business owners. Acting as a job hunter, we source, screen, and place workers across industries to meet operational needs with compliance and transparency aligned with MOM regulations. Job Summary Responsible for providing front-desk support and creating a professional, welcoming experience for visitors, clients, and employees. Responsibilities • Greet and assist visitors warmly and professionally to create a positive first impression • Answer, screen, and direct incoming phone calls and messages efficiently to appropriate personnel • Register visitors and issue visitor passes to ensure security and smooth access control • Manage incoming and outgoing mail, parcels, and courier services accurately and timely • Coordinate meeting-room bookings and prepare rooms to meet user requirements • Respond promptly to general enquiries via phone, email, or in person to provide accurate information • Maintain a tidy and presentable reception and office area to uphold a professional environment • Monitor office supply levels and coordinate timely replenishment to avoid shortages • Provide administrative support including filing, data entry, photocopying, and document preparation to assist office operations • Schedule appointments, deliveries, and basic office-maintenance requests to support daily workflows • Follow workplace safety, security, and confidentiality procedures to protect company assets and information • Arrange cleaning duties and maintain a clean, tidy, and welcoming office environment • Perform other administrative duties as assigned by the supervisor to support team needs Preferred competencies and qualifications • Previous receptionist or administrative experience to perform duties effectively • Basic proficiency in Microsoft Office and email applications to support administrative tasks • Strong organisational and multitasking abilities to manage multiple responsibilities efficiently • Good communication and customer-service skills to interact professionally with visitors and staff • Professional appearance and positive attitude to represent the company well • Ability to handle confidential information responsibly to maintain trust and compliance